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TalentInitiator

Fill client job orders faster

TalentInitiator fits the way an agency works: job orders from many clients, postings on your own careers page, candidates you may place more than once, and clients who want a shortlist they can trust.
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From a client’s email to their shortlist

This is the path the demo follows, with Northline Staffing (a fictional Toronto agency) and its client Maple Grove Care Homes.

  1. Take the job order

    Paste the client’s email. The fields are pulled out for you, and the posting rules are set from the client’s sites and headcount. Assignment employees count toward the agency, as Ontario’s rules expect.

  2. Post it on your careers page

    One bilingual posting on your own board, checked against the Ontario and Quebec rules before it goes live, and sent to the job boards you use.

  3. Triage the applicants

    Rank against the client’s criteria with the quotes behind each score, filter by knock-out answers, and compare the top candidates with names hidden.

  4. Reach out with consent

    Approve drafts in each candidate’s language, with the consent basis beside each one. Candidates who unsubscribed are blocked.

  5. Send an anonymized shortlist

    Share a private link with the client. They review the candidates without names, pick interview times and leave feedback, all without an account.

  6. Close the loop

    Record each decision with a reason, and send the outcome notice on time. The client’s file and yours stay in step.

A client portal without accounts

Clients open a private link, review an anonymized shortlist with the evidence behind it, and answer in the same place.
  • Candidates appear by reference, without names, photos or contact details, until you decide to share more.
  • Each candidate comes with the quotes that support the recommendation, so the client sees why they were shortlisted.
  • Clients pick interview times from the slots you propose.
  • Feedback is recorded on the submittal, with the date and the client contact who left it.
  • Links are private to one client and expire.
Sophie’s client portal for Maple Grove Care Homes (Demo), opened from a private link under Northline Staffing (Demo)’s own logo: a reminder that the link is private and when it expires, notes that profiles leave out names, contact details, photos and addresses and that fit is an AI recommendation, and the first shared candidate, C-00006, with a fit of 4.5 out of 5 under the label “Fit, AI recommendation”.
Clients review anonymized profiles from a private link, with no account to create. Screenshot of the demo, with fictional people and companies.

Priced per recruiter seat

Agencies pay for the recruiters who use the product. Clients and hiring managers get the access they need at a lower price, or free.

$199 per recruiter seat per month

3 seats minimum

  • 1,000 pooled contact credits a month included
  • Hiring Manager seats at $49 a month, for people who review and decide on assigned jobs
  • Client Viewer seats at no charge, for clients reviewing shortlists
  • Prices in Canadian dollars, taxes extra.
See full pricing 

Keep the ATS you already run

TalentInitiator handles the front of the funnel and hands placed candidates to your ATS. Until a vendor’s sync is live, exports carry the same records.

CSV and JSON exports of candidates, submittals and decisions work today.

Sync with agency ATS products

ATSLive sync
Bullhorn
Simulated

Waiting on: API access through Bullhorn’s partner program, not applied for yet.

Planned for release 1.0, target Q4 2027

Manatal
Simulated

Waiting on: A Manatal API key from each customer and a check of the field mapping against Manatal’s documentation.

Planned for release 1.0, target Q4 2027

Recruiterflow
Simulated

Waiting on: Recruiterflow API access and a check of the field mapping against its documentation.

Planned for release 1.0, target Q4 2027

States as of October 9, 2026. We check them again by November 30, 2026.

Your Ontario recruiter licence

Ontario requires temporary help agencies and recruiters to hold a licence. TalentInitiator records yours at setup and links to the province’s public register.
  • The licence number is captured when your account is set up and shown in the compliance centre.
  • A link to the public register lets anyone on your team check it. The product does not query the register itself.
  • If the number is missing, the compliance centre says so before you publish.
Employment Standards Act, 2000, Part XVIII.1 (licensing of temporary help agencies and recruiters) 

Licensing in force since July 1, 2024

Send a client an anonymized shortlist

Sign in as Dana, a recruiter at a fictional Toronto agency, turn a client’s emailed job description into a posting and share the shortlist through the client portal.
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